Preliminary planning is the key to moving an office. By carefully planning your move, you can reduce its impact on your clients, employees, and your bottom line. Follow this simple pre-planning checklist to be as efficient as possible during the move.
1. Research and Have a Moving Plan
Planning an office move helps you determine the estimated weight and volume of your company’s property prior to the move. This will help you determine how much space you need in the new office and the dimensions of the property to ensure the perfect fit.
2. Assign an Internal Mover Coordinator
An office move requires a ton of work, and like any other big project in your company, delegation is the key. Choose someone who is organized and detail-oriented to be the liaison between the mover and your company. This will ensure that there’s proper communication and coordination between the movers and everyone involved in it. Your coordinator should also be in charge of putting a comprehensive move plan into action to keep things moving on schedule and on budget.
3. Choose a Moving Company with Commercial Experience
Although residential movers commonly offer moving services for businesses, they can be challenged by the amount of furniture and equipment involved. An office relocation is entirely different from moving between houses. You may have some sensitive equipment that needs help from a professional with substantial experience in moving such heavy loads. It’s best to work with a commercial mover with the expertise and tools designed for your company’s specific needs.
4. Coordinate Third Party Services
Once you have completed your moving and floor plan design, the next task in order is to arrange the utilities in your new office. You need to contact a telecommunications company, utilities, or an IT company to help move the servers and set them up to your new location. These companies may need onsite techs to help with the move.
5. Develop a Communication Protocol
The move coordinator needs to be clear and open about the next step in the moving process and follow up after each step to ensure everything is moving along smoothly. Set up a system where everyone can communicate with each other and your movers. This includes the moving company and everyone involved with the move, including the managers and executives of your company. Your vendors and clients will also have to be informed and updated regarding your move. They may require details about your new location and if there will be any disruption in your services during the move.
6. Buy Packing and Labeling Materials
By purchasing packing materials and supplies beforehand, you can save significant time during the move, especially when you need to pack and unpack quickly. There’s no need to buy boxes and bubble wrap for your move if you already have them, and your vendors and movers will appreciate the convenience and time saved. Also, don’t forget to also buy materials for labeling every box. You need to make sure that everything is appropriately labeled and accounted for before proceeding with the move.
7. Pack and Arrange the Move
Because the packing and arranging of the move may be a time-consuming and cumbersome process, we recommend to your company to hire professional packers. Your commercial moving partner could also provide this service, given that they know how to pack and arrange the furniture and equipment to save you time and effort during the move.
Moving an office is a stressful process. There’s a lot of planning and coordinating involved. As a company, you need to make sure that it’s going to be done as quickly and smoothly as possible. To make sure you stay on top of things, this checklist should help you keep things moving and in order.
TacLog Moving Services is the premier moving and logistics company in Murrieta, California, providing reliable services for the past ten years. Our team of professional movers will make sure that everything is packed and delivered to your new destination. When it comes to commercial moving in Murrieta, you can trust us to do our job and make your move stress-free. Contact us today to get a free estimate!